How do I add or subtract a one-time amount from my rent collection?

When you use BoligPortal for rent collection, you can always add or deduct a one-time amount to your rent.

This can be useful for overdue payment collections, the annual utility statement where the tenant needs to be charged or refunded for on-account consumption, or if your tenant wishes to rent a function room from you.

You can add a one-time payment or deduction to your rent collection under the 'Rent' tab for each individual tenancy on your profile. From there, you can click 'Add/subtract single amount for this payment' next to each payment month in the overview.

Note: It is only possible to add or deduct one-time amounts from future collections.

How to add or subtract a one-time amount to your rent collection

1. Go to the 'Tenancies' section on your profile and click on the tenant to whom a one-time amount should be added
   
   
   
   
2. Click on 'Go to rent →' under the rent and other fixed payments overview
   
   This will take you to the rent overview for the specific tenancy – meaning the specific tenant. You can also access this by clicking on the 'Rent' tab under the tenant's name.
   
   
   
3. Find the payment month to which you wish to add or deduct a one-time amount, click on the three vertical dots, and select 'Add/subtract single amount for this payment'
   
   
   
   
4. Fill in the single, one-time amounts you wish to add or subtract from the respective rent payment
   
   

   → Important when subtracting: If you need to subtract an amount, you must enter the amount with a minus (-) in front of it. The amount will then automatically be subtracted from the selected rent payment
   
   

   Example: In the above case, the tenant will have 200 kroner deducted (indicated with a minus) from their rent for May, as they overpaid for heating on account in the last accounting year.

   However, the tenant is also renting the building’s common room for a private event in May. Therefore, 300 kroner has been added to the monthly rent for this month.

   
   
   
   

5. Check that your entries are correct under the 'Sum up' field
   
   
   
6. Finish by clicking on 'Add single amount to payment'
   
   

Once you have added or offset a one-time amount, you will always be able to see it in a green bar for the respective month in the payment overview of the specific rental agreement.

Tip! Hovering your mouse over the green bar will give you a quick overview of what the one-time charge covers.

Did you make a mistake and want to undo it?

If you made an error in the amounts or mistakenly added or deducted the amount in the wrong billing month, you can easily change the payment as long as the rent hasn't been processed from the tenant.

Simply go to the rent you want to change or delete and follow the above guide from point 3.

→ If you want to delete the one-time charge, click on the trash can icon next to the amounts you wish to delete.

→ If you want to modify the one-time charge, just make the changes you want to the payment type, name, or amount.